Administrative Assistant to Senior Vice President (CDG)

Alliances

03-May-2024

Ref #: 24660

LinkedIn Tag: #LI-BM4

How you’ll help us Keep Climbing (overview & key responsibilities)

This individual will report to the Sr VP EMEAI and be responsible for performing advanced, diversified, and confidential administrative duties. The candidate will work closely with Delta leaders and others as deemed necessary. This position requires broad and comprehensive experience, a high level of interpersonal and planning skills, an ability to anticipate, and a knowledge of organizational practices. 

Candidate will possess strong verbal and written communication skills, an ability to multitask seamlessly, and strong decision-making ability. In this role, you will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.

Key Responsibilities (but not limited to):

• Highly sophisticated in multitasking and deadline driven and possesses the ability to manage multiple high-level projects. 

• Well organized, agile and enjoy the administrative challenges of supporting an office of diverse people and programs. 

• Filing, documenting, database work, and preparing invoices, reports, decks, memos, letters and other documents, applying MS Word, Excel, PowerPoint, Access and Outlook. 

• The ability to lead and maintain multiple schedules, meetings, handling a high volume of travel arrangements, travel itineraries and participate in related arrangements. 

• Greeting visitors, receiving telephone calls, interacting with Delta leaders and their staffs and preparing responses to correspondence containing routine and sometimes complex inquiries are typical tasks associated with the position. 

• Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc.

• The ability to interact with the office staff (at all levels) with a focus on team cohesion. 

• Ability to pivot to different projects with ease, proactive, resourceful, and succeed efficiently in a fast-paced environment.

 • Ordering office supplies, coordinating facilities requirements, and preparing certain reports.

• Scheduling and managing larger events and meetings, using good rapport, and thinking ahead on needs and timelines.

• Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts. 

• Act with a high level of professionalism and confidentiality. 

• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally meaningful. 

• Acting as the main admin support in the office for all the departments, working closely/coordinating with AF office logistics in CDG (badges renewal, building and packing access for DL office visitors, meeting rooms and catering requests, office supplies and furniture maintenance). 

• Coordinates office moves and expansions, including setting up new employees, centralizing time sheets and vacation requests for the teams at Delta CDG office in AF HQ, phone fleet and mandatory medical visits. 

What you need to succeed (minimum qualifications)

• At least 3 – 5 years of previous Administrative Support required. 
• Must possess valid documentation to live and work in France or the European Union at the time of the applying. Delta does not sponsor.
• Superior oral and written English and French communication skills are mandatory. 
• Two years formal training may substitute for up to two years’ experience. 
• Proficiency in Microsoft Outlook, Excel and PowerPoint.
• Must be team-oriented and able to coordinate activities across multiple departments working closely with administrative assistants in other areas. 
• Must have the interpersonal skills necessary to direct the activities of others.
• High level of confidentiality.
• Detail skills are needed to ensure information is accurate and correct, documents are grammatically correct, and work is completed promptly.
• Ability to coordinate the schedules of multiple aspects of projects completed by separate staff members or vendors is required.
• Organizational/leadership skills necessary to develop office procedures, prioritize and schedule work activities of self and others and balance multiple assignments with limited direction.
• Knowledge of corporate business processes and procedures such as expense reporting, purchasing, and departmental budget.
• Embraces diverse people, thinking and styles.
• Consistently makes safety and security, of self and others, the priority.
• Must be performing satisfactorily in current position. Some international travel is required.
• Consistently  prioritizes safety and security of self, others, and personal data.  Embraces diverse people, thinking, and styles.

What will give you a competitive edge (preferred qualifications)

• Bachelor’s degree.
• Knowledge of Delta travel platforms including Delta.com, TravelNet and/or Delta Term.
• Admin training and 5+ years of relevant experience.
• A 3rd European language would be an advantage, although not a requirement for the  position.
• A record of proactively identifying issues and developing solutions

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